Plan your event. Book trusted service providers. Run it all in one place.
Papohapo brings event planning in Kenya together: build your budget, get quotes from event service providers, sign digital agreements, track payments and share a beautiful event page with your guests. Free for event organisers.
Offer event services? Become a service provider Looking for something to attend? Explore events
- Free for organisers
- Papohapo Verified providers
- Digital agreements
Start here
What brings you to Papohapo?
One platform, four ways in. Pick the one that fits and you will be set up in minutes.
Planning an event?
Create an Event Plan and run everything from one place, together with your family, committee or planner.
- Budget, tasks and timeline
- Quotes, agreements and payments
- Event page, guests and gifts
Looking for event services?
Browse catering, tents, décor, sound, photography, venues and more, then request quotes in one go.
- 275 services to choose from
- Ready-made packages with prices
- Look for the Verified badge
Are you a service provider?
Receive requests from real events, send quotes for free and manage agreements and payments in one dashboard.
- Free to join and to quote
- Commission only when you win
- Earn by referring other providers
Looking for events?
Discover public events on Papohapo, RSVP and find everything you need on each event's own page.- Upcoming public events
- Programme, venue and directions
- RSVP and gift registries
How it works
From first idea to event day
Papohapo follows the way events are really planned in Kenya, step by step, with every quote, agreement and payment in one place.
Create your event
Pick the occasion. Papohapo suggests tasks and budget lines to start from.
Discover services
Browse services and packages, or ask for quotes on any cost item.
Compare quotes
Providers quote on your request. Compare them side by side and shortlist.
Agree and sign
Turn the winning quote into a service agreement both sides sign online.
Manage payments
Pay in agreed milestones, from deposit to balance, and see what is left.
Enjoy your event
Check guests in at the door and run the day from the Event Day Centre.
Inside Papohapo
Everything your event needs, in one place
These are real Papohapo screens. Every event gets its own Event Plan that connects your budget, providers, agreements, payments and guests.
Plan your whole event in one Event Plan
See your budget, tasks, providers, money received and guests at a glance, with a clear list of what needs your attention next.
- Budget estimates against confirmed costs
- Tasks with deadlines and owners
- Invite your family, committee or planner
- Seating planner and door check-in
Request quotes and compare them side by side
Send one request for quotation (RFQ) for any cost item. Providers who offer that service quote on it, and you compare their offers against your budget.
- One request reaches matching providers
- Or ask one provider about a package
- Shortlist, negotiate and choose
- Share requests on WhatsApp or email
Find providers you can trust
Service providers complete identity and business checks to earn the Papohapo Verified badge. Their profiles and packages show what they offer and at what price.
- Papohapo Verified badge on profiles
- Packages with clear prices
- Services across Kenyan counties
- Clear details of what is included
Digital service agreements, signed online
The winning quote becomes a service agreement with the event details, services and payment terms. Both sides sign online and the terms are locked.
- Created from the accepted quote
- Signed by both parties online
- Changes go through a formal amendment
- Cancel cleanly before signing
Payments you can follow
Each agreement sets out its payment milestones, such as a deposit and a balance. You approve each payment and always see what has been paid and what is left.
- Deposit and balance milestones
- Paid and outstanding for every cost item
- Record contributions from family and friends
- Invoices and documents in your portal
A beautiful page for every event
Design your event page in Event Page Studio and share one link with your guests for the story, programme, venue, RSVPs and gift registry.
- Themes for weddings, birthdays and more
- RSVPs that update your guest list
- Gift registry and contributions
- QR passes and door check-in
Every occasion
Plan every kind of Kenyan event
Weddings and ruracio, birthdays, graduations, corporate events, harambees, funerals and more. Each occasion comes with suggested tasks and budget lines to get you started.
Weddings and ruracio
Committees, contributions, vendors and the big day
Birthdays and parties
From kids' parties to milestones
Corporate events and concerts
Conferences, launches and festivals
Harambees and fundraisers
Track pledges and contributionsoccasion types
Graduations, funerals, church events and moreEvent services
Find event service providers across Kenya
275 event services in 24 categories: caterers, tents and furniture, décor, sound and lighting, photographers, venues, transport, security and many more.
Staff
9 servicesLarge-Scale Event Tents
8 servicesCutlery and Utensils
6 servicesVenue
28 servicesAudio Visual Equipment
8 servicesCatering
28 servicesDecor and Styling
11 servicesEntertainers
13 servicesEvent Planner
6 servicesGames and Activities
13 servicesLoo Hire
4 servicesPhoto and Video
6 servicesTrust and safety
Built for trust, at every step
Booking event services should not depend on luck. Papohapo is building a marketplace where you can see who you are dealing with before you pay anyone.
- Identity checksProviders verify who they are, including a selfie and their M-Pesa name.
- Business documentsBusiness registration, permits and KRA PIN, reviewed by the Papohapo team.
- Papohapo Verified badgeShown on the provider's profile once their checks are approved.
Verification confirms identity and business details. Always read a provider's profile, quote and agreement before you book.
Quotes in writing
Every offer arrives as a written quote you can compare, not a phone call you have to remember.
Signed agreements
Services, dates and payment terms are agreed in a document both sides sign and cannot quietly change.
Tracked payments
Payments follow the milestones in your agreement, and you see every payment against each cost item.
Real support
Step-by-step guides for organisers and providers, plus a support team you can reach by ticket or call.
For event service providers
Grow your event business on Papohapo
Caterers, décor teams, DJs, photographers, tent and furniture hire, venues: get requests from people who are actually planning an event, with dates, guest numbers and details.
- Requests that match the services and counties you cover
- Free to join and free to quote. Commission applies only when you win, and it is shown on each agreement
- Packages, availability, agreements and payments in one dashboard
- Earn 20% of Papohapo's commission on providers you introduce
For professional event planners
Run client events and grow a trusted network
Manage each client's event on Papohapo, add your client as a collaborator, bring in the providers you trust and earn from the Papohapo Partner Programme.
Questions
Event planning on Papohapo, answered
The questions organisers and service providers ask most before they start.
Still have a question? Our guides and support team can help.
What is Papohapo?
Papohapo is an event planning platform for Kenya. Event organisers plan their events in one Event Plan, get quotes from event service providers, sign digital agreements, track payments and share an event page with guests. Service providers use it to find work and manage their bookings, and professional event planners use it to run their clients' events.
Is Papohapo free for event organisers?
Yes. Planning your event, requesting quotes and using the Event Plan are free for organisers. Papohapo earns a commission from service providers on work they win through the platform, and the rate is shown on each agreement.
How do I find event service providers?
Browse event services and service packages, or create an Event Plan and request quotes for any cost item. Providers who offer that service send you their quotes to compare.
What does Papohapo Verified mean?
A provider with the Papohapo Verified badge has completed identity and business checks that the Papohapo team has reviewed. It helps you know who you are dealing with, but you should still read their profile, quote and agreement before you book.
How do agreements and payments work?
When you choose a quote, Papohapo turns it into a service agreement with the services, dates and payment milestones. Both sides sign online. You then approve each payment against those milestones and can see what has been paid and what is left.
Can my family, committee or planner help me plan?
Yes. Invite people to your Event Plan as co-planners or as committee members who can view and comment. Everyone sees the same budget, tasks and progress.
How do I join as a service provider?
Create a free service provider account, complete your business profile and verification, and add your packages. You can then quote on requests that match your services. See how it works for providers.
I plan events for clients. Is Papohapo for me?
Yes. Run each client's event on Papohapo, add your client as a collaborator and join the Partner Programme to earn from the service providers you introduce.
Get started
Your next event starts here
Create your Event Plan in minutes, invite the people helping you and start getting quotes today. It is free for organisers.