Everything for event planning in Kenya —
plan, manage and deliver memorable events.
Papohapo is Kenya’s all-in-one event planning platform and verified vendor marketplace. Whether you’re planning a wedding, conference, fundraiser, birthday, graduation, funeral, church event, corporate event or festival — get planning tools, trusted suppliers, budgeting, quotations, guest management, online ticketing and beautiful event websites in one intelligent platform.
What is Papohapo?
Papohapo is a free, all-in-one event planning platform, event marketplace and event management system built in Kenya for Africa. Event organizers use it to plan weddings, corporate events, conferences, birthdays, graduations, funerals, church events, school events, fundraisers and festivals — from the first idea to the final payment.
It replaces spreadsheets, WhatsApp groups, notebooks, emails and disconnected apps with one intelligent workspace. Organizers plan for free; event service providers pay a flat 10% commission only when they are hired. One digital event ecosystem, twelve capabilities:
All the event planning tools you need,
from idea to encore
Event planning software and a verified vendor marketplace working as one — no more juggling disconnected tools.
Plan every detail of your event
The Event Planner takes you from idea to execution: build your plan, budget every line, assign tasks and deadlines, request quotes, sign agreements and pay suppliers — with guests, gifts, tickets and your event website managed alongside.
Explore Event PlannerFind trusted, verified event service providers
Every vendor on Papohapo goes through rigorous KYC verification — business registration, tax compliance, identity checks and portfolio review — so you hire with confidence. Browse profiles, packages and ratings, then request quotations in a click.
Find Verified VendorsCompare Quotations
Receive multiple quotes with one request. Send a single RFQ, get quotations from several vendors, and choose the best provider.
Budget & Payments
Track your entire event budget in real time and pay suppliers against agreed milestones through the Event Wallet.
Guest & RSVP Management
Manage every guest effortlessly — from invitations and RSVPs to seating and attendance on the day.
Gift Registry
Create and manage your gift registry so guests know exactly what you need — and no gift arrives twice.
Event Websites
Create a beautiful event page in minutes — wedding websites, conference pages and fundraiser pages with everything built in.
Online Ticketing
Sell tickets online for public events — concerts, conferences, fundraisers and festivals — with secure payments and live reports.
Find verified event vendors &
service providers across Kenya
Hire KYC-verified caterers, photographers, DJs, tent and décor companies, sound and lighting crews, venues and more — compare quotes and book event services in one place.
How event planning works
on Papohapo
This is event planning in Kenya without the chaos — one guided workflow replaces dozens of calls, spreadsheets and loose quotations, from your first idea to the final payment.
Define Your Event
Share what you’re planning — the event type, date, location and vision.
Build Your Plan & Budget
Turn selected services into a task checklist and event budget automatically.
Request Quotes
Send professional RFQs tied to budgets and invite verified suppliers.
Compare & Approve
Evaluate quotations, approve one and generate service agreements.
Deliver & Celebrate
Track payments, guests, tickets and progress right through event day.
Plan every type of event
in Kenya
From wedding planning to corporate event management, and intimate gatherings to large conferences, concerts and festivals — manage each occasion with the same structure, control and confidence.
Weddings
Corporate Events
Birthdays
Charity Galas
Christmas Parties
Festivals & Concerts
Private Parties
Hen Parties
One platform for the
complete event lifecycle
Budget Clarity
Smart budgeting and expense tracking — budgets, tasks and supplier quotes in one structured view. Every shilling accounted for, from deposit to final payment.
Verified & Trusted Providers
Every supplier passes KYC verification — business registration, tax compliance, identity and portfolio review — and works through transparent, comparable quotations.
Integrated Contracts
Digital supplier agreements generated from approved quotes — both sides know exactly what was promised, and everything is signed and stored online.
Payments & Contributions
Built-in contribution collection, fundraising and milestone payments through the Event Wallet — with a transparent digital record of every transaction.
Guests, Gifts & Tickets
Guest lists, RSVPs, seating plans and gift registries — plus event websites with integrated online ticket sales for public events.
Built for Both Sides
Purpose-built for event organizers and service providers alike — free for organizers, with professional business tools for vendors and planners.
The old way vs. Papohapo
| Planning need | The old way | With Papohapo |
|---|---|---|
| Budget tracking | Scattered spreadsheets and notebooks | Live event budget linked to tasks, quotes and payments |
| Finding vendors | Word of mouth and endless phone calls | KYC-verified marketplace with profiles, packages and ratings |
| Quotations | WhatsApp texts and loose PDFs | Structured RFQs with side-by-side quote comparison |
| Agreements | Verbal promises and handshakes | Digital service agreements, signed and stored online |
| Payments | Untracked mobile money and cash | Event Wallet with milestone payments and full records |
| Guests & RSVPs | Paper lists and group chats | Invitations, RSVP tracking, seating plans and attendance |
| Ticket sales | Cash collections at the gate | Online ticket sales with QR tickets and live reports |
| Event webpage | Costly custom websites — or nothing | Free event website with maps, schedule, RSVP and tickets |
Grow your event business on Kenya’s event marketplace
Caterers, photographers, videographers, DJs, MCs, decorators, florists, cake designers, makeup artists, venues, security, transport and entertainment providers — join Kenya’s most organized events marketplace and turn structured demand into repeat business.
Verified Business Profiles
Stand out with full KYC verification — business registration, tax compliance, identity verification and portfolio review build instant trust with organizers.
Service Packages
Create and publish customized service packages with transparent pricing and optional add-ons that organizers can book directly.
Availability Calendar
Display real-time availability so organizers book with confidence — and you never double-book a date again.
RFQ Marketplace
Browse open requests for quotation from active event plans, submit proposals, negotiate pricing and win more business.
Quotation Tracking
Monitor every submitted quotation, see its status at a glance and manage follow-ups from one centralized dashboard.
Digital Agreements
Create, review, sign and securely store contracts and service agreements online — no printing, scanning or chasing signatures.
Hired to deliver an event? Event planners, decorators, caterers, photographers and other professionals can organize and manage the events they’ve been contracted for using the same Papohapo planning tools organizers love — tasks, budgets, suppliers, guests and payments included.
The digital operating system for event planning businesses
Papohapo is built to empower professional planners, not replace them. Run your entire planning business — clients, events, teams, suppliers and money — from one platform.
- Manage multiple clients from one account
- Coordinate several events simultaneously
- Collaborate with your team in real time
- Communicate with suppliers in one place
- Track budgets and progress per client
- Produce professional quotations
- Generate client-ready reports
- Deliver exceptional customer experiences
Loved by organizers,
trusted by suppliers
Event planning questions,
answered
Everything organizers, suppliers and professional planners ask before they get started on Papohapo.
Papohapo is a free, all-in-one event planning platform, event marketplace and event management system in Kenya. It combines planning tools — budgets, task checklists, RFQs, agreements, guest lists, gift registries, event websites, online ticketing and secure payments — with a marketplace of KYC-verified event service providers.
Yes. Event organizers use Papohapo completely free — there are no subscription fees, listing fees or credit card requirements. The platform earns a flat 10% commission from suppliers, charged only when a supplier is successfully hired through the platform.
Browse the marketplace by category — event planners, catering, photography, videography, tents and marquees, décor and florists, sound and lighting, DJs and MCs, venues, cakes, transport, security, makeup and entertainment. View verified profiles, packages, availability and ratings, then send a request for quotation (RFQ) directly from your event plan.
Every event service provider goes through a rigorous KYC verification process before their profile is published: business registration checks, tax compliance, identity verification and a portfolio review. This is how Papohapo keeps the marketplace trusted for organizers and fair for professional vendors.
Each budgeted task in your event plan can be turned into a request for quotation (RFQ) and sent to one or more suppliers. Suppliers respond with formal quotations, which you compare side by side — price, services, terms and supplier ratings. When you approve a quote, Papohapo generates a digital service agreement and payment schedule automatically.
The Event Wallet is Papohapo’s secure digital payments feature. Organizers fund their event — including contributions collected from family, friends or committees — then release payments to suppliers against agreed milestones in the service agreement. Every transaction is recorded, giving both sides a transparent, auditable payment history.
Yes. Public events — concerts, conferences, fundraisers, festivals and exhibitions — can sell tickets online through their Papohapo event webpage, with online payments, QR-coded tickets, attendance tracking at the gate and ticket sales reports for organizers.
Yes. Every event plan includes guest list management with invitations, RSVP tracking, seating plans, attendance and VIP guests; a gift registry that tracks preferences and prevents duplicate gifts; contribution tracking for committees, family and friends; and a free event webpage your guests can visit — ideal for weddings, harambees and fundraisers.
Event service providers register free on the Become a Supplier page, complete KYC verification, then publish their profile, service packages and availability calendar. There are no listing or subscription fees — suppliers pay a flat 10% commission only when they win business through the platform. RFQ leads are tied to real, budgeted event plans.
Yes. Professional event planners use Papohapo as the operating system for their planning business — managing multiple clients and events simultaneously, collaborating with their teams, communicating with suppliers, producing professional quotations and reports, and tracking every budget and payment in one place.
Your next unforgettable event
starts right here.
Retire the spreadsheets, WhatsApp groups and notebooks. Join the organizers, suppliers and professional planners building Kenya’s most memorable weddings, conferences, galas and festivals — on one intelligent platform.
No credit card required • Set up your first event in minutes